Tally @ Goods Transport Agency. How to record expenses



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We have initiated using Tally at office.
Business at usual, we hire trucks for transportation which is a direct expense. The money transactions in this activity includes making a Lorry Freight voucher(LF Vno), in which the following details are captured:
A=B+C
(A) Lorry Hiring Freight
(B) Advance Paid to Driver
(C) Balance to paid at the time of receiving the acknowledgement for goods

Guys, your help in the above situation will be really appreciated
Thanks in Advance

1 Answer(s)


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Hi Samrat.

Sorry this is a very very late reply and you might have already found the solution. But i logged in after quite some time as i was really busy in a project.

Well if you want to know which vouchers you will be using, the accounts involved and what details you will need to capture in the Lorry Freight Voucher the answer is as follows: -
1) Use a Purchase Voucher to record the total Freight Bill (Payable) to the trucking company that you have hired
2) Next pass a Payment Voucher to record the Cash Advance Paid to the Driver (debit the trucking company account that you have used in your Purchase Voucher and against the bill ref # used)
3) Make another Payment Voucher for the Final Balance Payment (once again debit the trucking company account used in the Purchase Voucher and against the Purchase Bill Ref #)

Hope that answers your question. you can also shuffle step 2 to step 1 and record the advance first and the Freight Bill and Final Payment after goods have been delivered.

Thanks!